With the advent of advanced cloud technology, it’s easier than ever to receive real-time updates and collaborate irrespective of geographic locations or time zones. What’s more, smartphones and tablets are proving to be invaluable tools for small business owners, enhancing their ability to manage operations more effectively.
If you’re keen to leverage your mobile device to optimize your business operations, you’re in the right place. Continue reading to discover essential tips for managing your business seamlessly from your smartphone or tablet. Business Tips and Tricks.
1. Digitize Documents
Do you dream of a paperless office that’s mobile? Forget waiting until you have access to a traditional scanner. The Notes app on your iPhone can scan documents automatically, straightening and cropping them so they’re ready to be saved as PDF files.
Here’s how to do it:
- Long Press the Notes App Icon: Press and hold the Notes app icon on your home screen. Select the “Scan Document” option from the menu that appears.
- Capture the Document: Position your iPhone over the document you wish to scan. The app will automatically detect the edges, crop, and rotate the document for you.
- Automatic Renaming: Wait a few moments, and the Notes app will attempt to rename the document based on its title. If the automatic renaming doesn’t suit you, you can easily rename the file manually.
- Save as PDF: Tap the Share icon and select the option to save your scanned document as a PDF file.
Note! Your smartphone’s resources are not unlimited either, and you will periodically need to clean up storage on the iPhone. The more actively you use your iPhone, the more often you need to clean its memory. But how to clean up iPhone storage without much effort? Try to get CleanUp, an app that searches for duplicate files on your device and deletes them. The main advantage of the phone cleaning app is that it does not delete important personal data, only duplicate photos. You can also compress videos, which can also free up a lot of memory.
2. Mobile Inventory Management
Mobile apps revolutionize inventory management by providing real-time monitoring and instant alerts on stock levels. You’ll know immediately if you’re running low or have excess inventory.
Another advantage of mobile apps is their ability to automate supply orders, streamlining the replenishment process. For instance, the app can automatically place orders when stock falls below a predetermined threshold.
The standout feature of mobile technology is its barcode scanning capability. To add new items to your inventory, simply scan them with your smartphone, allowing you to effortlessly track their movement through the supply chain.
3. Streamline Expense Tracking
The easiest way to manage receipts and track expenses is by snapping a picture of your receipt with your smartphone immediately after a purchase. Wave’s receipts feature can automatically track your expenses using OCR technology.
Consider logging expenses as they occur to identify spending patterns and cut back where needed. Some apps link with your bank accounts and credit cards to update your expense tracker automatically. Scheduling reminders for regular payments can prevent late fees, while having easy access to your financial details helps control overspending and handle debt. Many banking apps also send alerts for unusual activity, helping you spot potential fraud.
4. Synchronize Accounting
Having a reliable way to track financial transactions is crucial for any business. The App Store offers accounting apps that sync with your company software to send invoices and track payments from suppliers and vendors, all in real-time. These apps can manage multiple business accounts, generate visual reports for quick overviews of liabilities, and highlight excess expenditures. Plus, employees can issue invoices or prepare tax documents on the go, without being tied to their laptops.
5. Separate Work And Personal Emails
Do you receive work emails on your iPhone but wish you could mute them outside office hours? Good news! You can set your iPhone to notify you only for personal emails.
Simply go to Settings > Notifications > Mail. Select your work email account and disable Allow Notifications.
Enjoy some downtime without those pesky red blobs interrupting your personal time. (Of course, this won’t affect texts, WhatsApp messages, or calls.)
6. Task and Time Management Apps
Stay Organized and Meet Your Deadlines with Task Management Apps
Never miss a deadline again with features like live updates and reminders from task management apps. Track your time on tasks to boost productivity and provide transparent billing for clients.
Our top app picks:
- Scheduling:
- Google Calendar: Schedule appointments and share calendars.
- Microsoft Outlook: Integrate email, calendar, and task management.
- Time Tracking:
- Toggl Track: Flexible time tracking for various projects.
- Harvest: Ideal for freelancers needing to bill clients.
- Task Management:
- Asana: Perfect for team collaboration and project tracking.
- Todoist: Simplifies managing daily tasks.
Conclusion
The iPhone can do a lot of things that you usually do manually. As you have already noticed, this includes task management, project management, expense management, transferring documents between the physical and digital worlds. And this is only a small part of what a smartphone can actually do. But you should look for apps depending on the type of activity. We are sure that there are many auxiliary services for your tasks.
